Our businesses:


Mandatory invoice content requirements

Please help us ensure smooth invoice processing by providing all mandatory content information in your invoice. Use the checklist below before sending your invoice to Cargotec.

Note: The required information is also stated in the Purchase Order that Cargotec has issued to you.

Invoice Header

Invoice information Mandatory / Comments 
Document type (invoice, credit note, proforma invoice, etc.) Mandatory
Invoice number / reference Mandatory
Invoice issue date Mandatory. Standard format to be applied - DD/MM/YYYY
Invoice due date according to the agreed Payment Terms Mandatory
Delivery and service dates Mandatory
Cargotec company name and VAT registration number  Mandatory (See company information here)
Cargotec contact person (name and surname) Mandatory 
Purchase Order (PO) number Mandatory for purchases requiring Purchase Orders. The number is visible in the PO that Cargotec has issued to you.
Delivery address Mandatory
Supplier’s company name, address, and VAT / TAX registration number Mandatory 
Supplier's bank details Mandatory

Invoice Body 

Purchase Order line reference number Mandatory for purchases requiring Purchase Orders. The line reference number is visible in the PO that Cargotec has issued to you.
Description of supplied goods/services amount and price (net and gross) Mandatory
Invoice currency (international abbreviation, e.g. USD, EUR) Mandatory
Invoice total (net, taxes, and gross). Note: If your invoice has more than one page, please add the invoice total amount on the first page Mandatory

Additional information

  • English language should be used in all invoices
  • In the file name, avoid using special characters and non-English characters
  • Cargotec prefers all invoices to be sent as single invoices. This ensures increased automation
    in invoice processing
  • In addition to the mandatory information presented above, some suppliers might be required to
    enclose additional information as stated in their agreement with Cargotec
  • Payment reminders or payment status requests should be sent in English to:


Need help?

Check our contact information here.

What do you think of the site?